Most public customers and large companies prefer to be invoiced via EAN, as this allows them to receive invoices directly in their accounting systems.
To get started with EAN invoicing, only minimal setup is required. An integration with Peppol must be created. Feel free to contact our support if you need help with this.
Once the integration is set up, simply enter the customer’s EAN number in the EAN/GLN field in their customer data, and future invoices will automatically be sent via EAN.
How does the customer pay an EAN invoice?
EAN invoicing requires a Betalingsservice integration. The reason is that the payment method must be specified on the invoice. Therefore, we include a FI payment line, so the subscriber can pay the invoice as if it were a payment slip.
To invoice Norwegian and Swedish customers via Peppol, an AvtaleGiro or Bankgirot integration must be set up, respectively.
What is Peppol?
Peppol (Pan-European Public Procurement Online) is an international network that makes it easier and more secure to exchange electronic documents such as invoices, orders, and credit notes between businesses and public authorities.
Iteras has chosen to use Peppol instead of NemHandel for electronic invoicing because of Peppol’s higher security and its ability to support cross-border invoicing. With Peppol, you can electronically invoice Danish, Norwegian, Swedish customers, and more.
Does the customer's accounting system support Peppol?
Since 2019, all public institutions are required to support Peppol.
Private companies are not subject to this requirement, but it applies to standard accounting systems. This means a private customer can ask their EAN provider to connect their company to the Peppol network, and it is highly unlikely the provider would be unable to deliver this solution.
The customer can see who provides their EAN solution on this page: NemHandelRegister
If the customer's accounting system is Visma / e-conomic, the customer can connect to Peppol themselves with just a few clicks: e-invoicing via Peppol (links to a danish site)
Are credit notes automatically sent via Peppol?
Yes, it is possible to send credit notes via Peppol. You can also disable automatic sending and instead send the credit note manually if the customer requests it. Whether credit notes should be sent automatically is configured in the integration.
Are reminders sent via Peppol?
Peppol does not support reminders, so Iteras will send a reminder/notice of an unpaid invoice via other means. Usually, this will be done by email or with a printed payment slip, depending on the information stored on the customer and the other invoicing methods available.
Can I set up special rules for EAN invoicing?
Yes, read here how to set up special rules for EAN invoicing.